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Pat Hieneman
Greenup County Clerk
PO Box 686
Greenup, KY 41144-0686
(606) 473-7394

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Recordings > Land Records

Jump to a Section:
Deeds | Deed of Correction | Mortgage | Plats | Affidavit of Descent | Power of Attorney | Release

The County Clerk is responsible for maintaining the vast and vital land records of Greenup County. Our records date back to 1804 and are constantly being updated and expanded. The most common documents recorded by the Clerk are deeds, mortgages, assignments, and mortgage releases. All land records are available for public review at the Courthouse office. For more information, contact our Custodian of Records Judi Thompson, 606-473-7394, extension 231 or Shonnia Pope, 606-473-7394, extension 232.



Deeds
All deeds must be filed with the County Clerk and must be signed (executed) by the grantor(s), signed by the grantee(s), and notarized. The deed must be filed in the county where the property is located. Deeds must include the following:
-Identity of first party (seller, grantor) and their mailing address;
-Identity of second party (buyer, grantee) and their mailing address;
-Consideration Statement (KRS 385.135);
-Legal description of property;
-Source of title;
-Preparation statement;
-Return mail address.
Transfer tax is collected on the consideration in the deed per KRS 142.050. The tax is computed at the rate of $0.50 per $500 value or fraction thereof. For example, is a deed lists a purchase price of $10,000, the total deed tax would be $10.00 plus the filing fee. The transfer tax applies to the value listed in the deed and is imposed upon the grantor (seller). Deeds exempt from such tax are listed in KRS 142.050(7) (opens in PDF). In case of a property transfer either by gift or with nominal or no consideration, a sworn, notarized certificate signed by the grantor or his/her agent and the grantee or his/her agent, or the parent/guardian of a person under eighteen (18) years of age, stating that the transfer is a gift and setting forth the estimated fair cash value must be declared.
Filing Fee: $17.00 (plus $3.00 for each additional page if document exceeds three pages)

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Deed of Correction
A deed of correction is filed to correct an error or defect in an existing deed/title. A deed of correction does not convey interest in land. The original grantor (seller) and grantee (buyer) named in the original deed must be the same in the deed of correction. No parties can be added, removed, or changed in a deed of correction. The deed must include the following:
-Identity of first party (seller, grantor) and their mailing address;
-Identity of second party (buyer, grantee) and their mailing address;
-Consideration Statement (KRS 385.135);
-Legal description of property;
-Source of title;
-Preparation statement;
-Reason for the correction must be apparent;
-Statement that the document is a deed of correction and referral to the deed that is being corrected;
-Return mail address.
The grantor and grantee must sign the consideration statement and the signatures must be notarized. The document must be filed in the county in which the property is located.
Filing Fee: $13.00 (plus $3.00 for each additional page if document exceeds three pages)

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Mortgage
Mortgages (Indentures of Trust) must be filed with the County Clerk in the county where the property is located. The mortgage must include the following:
-Identity of first party (mortgagor, borrower, grantor, trustor);
-Identity of second party (mortgagee, lender, grantee, trustee) and their mailing address;
-Amount of the mortgage;
-Maturity date (except for revolving credit accounts) relating to obligations (if the document states "due on demand" this requirement is satisfied);
-Legal description of the property (a source title is not required, however, it is recommended;
-Preparation statement.
The clerk shall request a return mail address. The document must be signed by the mortgagor(s) and the signature(s) must be notarized. Please note that a recorded mortgage can only be corrected by filing a new document.
Filing Fee: $17.00 (plus $3.00 for each additional page if document exceeds three pages)

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Plats
Plats must include the following:
-Certification by the surveyor, signed and dated with surveyor's seal;
-Cannot exceed 24" x 36";
-Owner's signed certification (signatures must be notarized);
-Certain cities require approval by the planning commission;
-Source of title.
Filing Fee: $20.00

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Affidavit of Descent
An affidavit of descent is required if a person dies intestate (without a will). It must be filed when a grantor conveys property which the grantor has obtained under the laws of descent. An affidavit of descent supplies a source of title for the grantor. Pursuant to KRS 382.120, the affidavit must include the following:
-Name of the deceased (ancestor);
-Date of deceased (ancestor's) death;
-The marital status of the deceased (ancestor) at the time of death;
-The place of residence of the deceased (ancestor) at the time of death;
-The fact that the deceased (ancestor) died intestate (without a will);
-The names, ages, and address, as far as is known, of each heir at law and next of kin who by the ancestor's death inherited such real property and the relationship of each to the deceased (ancestor), along with the interest in such real property inherited by each;
-Preparation statement (KRS 382.335).
The affidavit must be signed by the affiant and notarized.
Filing Fee: $13.00 (plus $3.00 for each additional page if document exceeds three pages)

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Power of Attorney
Filing requirements for a power of attorney to convey or release property are the same as those required for filing a deed. The document must include the name of the person granting the power of attorney and the name of the person receiving the power of attorney. It must be signed by the grantor and notarized. It must also specify whether the power is a general power of attorney (granting full power to the POA) or a specific power of attorney, which only allows specified acts. The document must be filed at the same time as the deed or mortgage signed by the power of attorney or the document must be on file in the county in which the land being recorded is located.
Filing Fee: $17.00 (plus $3.00 for each additional page if document exceeds three pages)

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Release
A Release, which is also called a Deed of Release, Satisfaction of Mortgage, or Discharge of Mortgage, must include the following:
-Name of person or entity releasing the obligation;
-Name of person or entity being released;
-Mortgage book and page reference being released, or the deed book and page in the case of a vendor's lien;
-Statement identifying release as either full or partial (a partial release must include a description of property being released);
-Signatures of parties executing the release, which must be notarized;
-Preparation statement.
Filing Fee: $13.00 (plus $3.00 for each additional page if document exceeds three pages)

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